Privacy Policy
How the Sculpting Choices Autism Foundation collects, uses, and protects your information on the SCAIP\u2122 platform.
Our Commitment
Sculpting Choices Autism Foundation, Inc. (“the Foundation”) respects your privacy. This policy explains what information we collect through the SCAIP\u2122 platform, why we collect it, how it is protected, and the choices you have. We build to HIPAA-aligned standards and do not process protected health information (PHI) until formal certification and Business Associate Agreements are in place.
Information We Collect
Only what is needed to operate the platform and serve your needs.
Account Information
- Name, email address, and password (stored as a one-way hash) used to create and secure your login.
- Account type (parent, professional, school, or hospital) and, for organizations, the organization name.
- Role assignment (user or admin) that determines what data you can access.
Profile & Client Data
- Client profiles you create (child or client name, date of birth, diagnosis status, treatment, notes) — visible only to you and admins.
- Family Roadmap entries (child name, age, stage, completed steps, notes) — visible only to you and admins.
- Directory profile details you choose to publish (bio, phone, email, organization).
Messages & Referrals
- Secure messages you send or receive within the platform, including subject, body, sender, and recipient.
- Referral records (client name, services requested, urgency, status, response notes) — visible to the referring user, the receiving organization, and admins.
- Notifications generated when messages or referrals are created or updated.
Usage & Diagnostic Data
- Analytics events (e.g., which resources you viewed or searches you ran) used to improve the platform.
- Contact form submissions, newsletter sign-ups, event registrations, and donation records.
- Technical logs needed to operate, secure, and troubleshoot the platform.
How We Use Your Information
To operate, secure, and improve the platform \u2014 never sold.
- Create and manage your account and role-based access.
- Display your directory listing and enable messaging and referrals.
- Respond to contact requests, applications, and registrations.
- Process donations and issue receipts.
- Improve content, resources, and the platform experience.
- Detect, prevent, and respond to security and fraud issues.
- Comply with legal obligations and protect the Foundation’s rights.
We do not sell your personal information to third parties.
Your Privacy Rights
You control your data \u2014 here is what you can do.
Access
You can request a copy of the personal data we hold about you. Account holders can view their own profiles, roadmaps, messages, and referrals directly within the dashboard.
Correct
You can update or correct your account information, directory profile, client profiles, and roadmap entries at any time. Request corrections to other records by contacting us.
Delete
You can delete your own profiles, roadmaps, and directory listings. You may request deletion of your account and associated data, subject to legal retention obligations.
Opt Out
You can opt out of marketing communications and analytics tracking. You cannot opt out of data required to operate the platform or comply with legal obligations.
How We Protect Your Data
Layered technical and organizational safeguards.
Cookies & Analytics
We use essential cookies to keep you logged in and the platform working, and analytics to understand usage. You can disable non-essential cookies in your browser; some features may not function as a result.
Data Retention
We keep your data only as long as needed to provide services and meet legal obligations. You can request earlier deletion of your own records; we will honor requests unless retention is legally required.
Children\u2019s Privacy
The platform may store information about minors (e.g., a child\u2019s name and diagnosis status) entered by a parent or authorized guardian who manages that profile. We do not knowingly collect personal information directly from children. Guardians control and may delete these records at any time.
Changes & Contact
We may update this policy as the platform evolves; material changes will be posted here. For privacy requests or questions, use the Contact page or reach the Foundation directly. This policy is provided for transparency and is not a substitute for formal legal or compliance counsel.